{"id":3538,"date":"2015-10-16T15:57:00","date_gmt":"2015-10-16T19:57:00","guid":{"rendered":"http:\/\/new.umaine.edu\/wle\/?page_id=3538"},"modified":"2026-03-13T16:30:57","modified_gmt":"2026-03-13T20:30:57","slug":"travel-policies-and-procedures","status":"publish","type":"page","link":"https:\/\/umaine.edu\/wle\/resources-for-graduate-students\/travel-policies-and-procedures\/","title":{"rendered":"Travel Policies and Procedures"},"content":{"rendered":"<p>RESOURCES &#8211; Admin contact is Rena Carey<\/p>\n<p style=\"text-align: center\"><strong>* * * * * NEW &#8211; GSA Rates for international and domestic travel * * * * *<br \/>\n<\/strong><strong>Please no longer use the Federal Rate Meal Worksheets.<\/strong><\/p>\n<p>Effective July 1, 2025, the University of Maine System will utilize the travel meal rates set by the <a href=\"https:\/\/www.gsa.gov\/travel\/plan-book\/per-diem-rates\">US General Services Administration<\/a> (GSA), US Department of State and Department of Defense as applicable. Reimbursement for travel meals will still be allowed up to the <strong><em>actual cost,<\/em><\/strong> up to the daily GSA limit (not per diem). Per the Federal GSA rate tables, the first and last day of travel are calculated at 75% of the day\u2019s total rate, regardless of the traveler\u2019s time of departure or time of return.<\/p>\n<p><a href=\"https:\/\/mycampus.maine.edu\/group\/mycampus\/travel\" target=\"_blank\" rel=\"noopener\">Click here to go to the Concur training site<\/a><\/p>\n<p><a href=\"https:\/\/umaine.edu\/wle\/wp-content\/uploads\/sites\/300\/2025\/07\/How-to-Add-Travel-Itinerary-to-an-Expense-Report-New-UI.pdf.docx-3.pdf\">Click here for instructions on making an itinerary (PDF)<\/a><\/p>\n<p><a href=\"https:\/\/umaine.edu\/wle\/wp-content\/uploads\/sites\/300\/2025\/07\/Concur-Student-User-Guide-9.8.23.pdf\">Click here for a complete overview (PDF)<\/a><\/p>\n<p><a href=\"https:\/\/umaine.edu\/wle\/wp-content\/uploads\/sites\/300\/2025\/10\/WFCB-Travel-Request-Form.pdf\">Travel Request Form (PDF)<\/a> for flight reservation.<\/p>\n<p>APL IV-I Use of University Funds (including meal reimbursements) &#8211; <a href=\"https:\/\/www.maine.edu\/apls\/apl-iv-i\/\">https:\/\/www.maine.edu\/apls\/apl-iv-i\/<\/a><\/p>\n<p>APL IV-B Travel, Expense, and Corporate Card Procedures &#8211; <a href=\"https:\/\/www.maine.edu\/apls\/apl-iv-b\/\">https:\/\/www.maine.edu\/apls\/apl-iv-b\/<\/a><\/p>\n<h2>APPROVAL OF TRAVEL<\/h2>\n<p>Your supervisor must be notified and approve all business related travel (even if you are not requesting reimbursement) for insurance purposes. You must submit a travel request in the Concur System and have your supervisor approve before you actually travel.<\/p>\n<h2>TRAVEL ADVANCE<\/h2>\n<p>Employees may request a travel advance at the time they submit the request to travel. The cash advance will be disbursed to the employee 14 days prior to the trip dates. When you return from the trip, you will need to incorporate the cash advance into the travel expense report. Even if you are not owed money, you must submit a travel expense report to report how you spent the advance.<\/p>\n<h2>TRAVEL REIMBURSEMENT AND REPORTING<\/h2>\n<p>If you received a travel advance or if you need to be reimbursed for items you purchased, you must create and submit an expense report in the Concur System. You will associate the expense report with one of your approved requests to travel.\u00a0 Receipts are required to be uploaded into the Concur system for most expenses including meals.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>RESOURCES &#8211; Admin contact is Rena Carey * * * * * NEW &#8211; GSA Rates for international and domestic travel * * * * * Please no longer use the Federal Rate Meal Worksheets. Effective July 1, 2025, the University of Maine System will utilize the travel meal rates set by the US General [&hellip;]<\/p>\n","protected":false},"author":2652,"featured_media":0,"parent":55,"menu_order":19,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-3538","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Travel Policies and Procedures - Department of Wildlife, Fisheries, and Conservation Biology - University of Maine<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/umaine.edu\/wle\/resources-for-graduate-students\/travel-policies-and-procedures\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Travel Policies and Procedures - Department of Wildlife, Fisheries, and Conservation Biology - University of Maine\" \/>\n<meta property=\"og:description\" content=\"RESOURCES &#8211; Admin contact is Rena Carey * * * * * NEW &#8211; GSA Rates for international and domestic travel * * * * * Please no longer use the Federal Rate Meal Worksheets. 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