{"id":3815,"date":"2019-08-07T10:10:40","date_gmt":"2019-08-07T14:10:40","guid":{"rendered":"https:\/\/umaine.edu\/facultysenate\/?page_id=3815"},"modified":"2022-04-12T12:25:34","modified_gmt":"2022-04-12T16:25:34","slug":"april-8-2020","status":"publish","type":"page","link":"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2019-2020\/april-8-2020\/","title":{"rendered":"April 8, 2020"},"content":{"rendered":"

FACULTY SENATE MINUTES<\/strong>
\nApril 8, 2020<\/strong>\u00a0<\/strong><\/p>\n

Present: <\/strong>Lynn Atkins, David Barrett, David Batuski, Donald Beith, Susan Bennett-Armistead, Erik Blomberg, Amy Booth, Alice Bruce, Stephanie Burnett, Mauricio da Cunha, Paula Drewniany, Phil Dunn, Nuri Emanetoglu, Per Garder, Mark Haggerty, Torsten Hahmann, Emily Haigh, Heather Hamlin, Leonard Kass, Amanda Klemmer, Colt Knight, Sara Lello, Margo Lukens, Robson Machado, Natalie Machamer, Ivan Manev, Robert Meulenberg, Grant Miles, Patti Miles, Renae \u00a0Moran, William Nichols, Christopher Nightingale, Elizabeth Payne, Deborah Rogers, Deborah Saber, Michael Scott, Howard Segal, Kathryn Slott, Sean Smith, Andrew Thomas, David Townsend, Phil Trostel, Peter Van Walsum, Todd Zoroya, President Joan Ferrini-Mundy, Faye Gilbert Interim Provost, VP Research Kody Varahramyan, Claire Strickland CBO, Robert Dana, Ken Ralph, Kimberly Whitehead Chief of Staff, \u00a0Jeff St. John, Chris Lindstrom, Christopher Richards, Harlan Onsrud, Jen Bonnet (PEAC), Peter Altmann (CEAC), Camryn Hammill (Undergrad Rep)<\/p>\n

Absent<\/strong>: Kristina Cammen, Julie DellaMattera, Sam Hanes, Judith Josiah-Martin, Anil Raj Kizha, Peter Koons, Nigel Pitt, Laura Rickard, Holly Schreiber, Mary \u201cMJ\u201d Sedlock, Mohsen Shahinpoor, Mark Wells, Xudong Zheng, SuriyaPrakaash LakshmiBalasubramaniam (Grad Stud Gov),<\/p>\n

I. Welcome, Announcements and Comments<\/strong><\/p>\n

II. Approval of Minutes
\n<\/strong>March 4, 2020
\nApproved<\/p>\n

III. \u00a0Committee Reports
\n<\/strong>BOT \u2013 Patti Miles
\n<\/strong>There will be some money from the government to help offset costs due to Covid-19.<\/p>\n

Q. \u00a0Will the 91福利 System offices reduce spending?
\nA. \u00a0Patti has not heard anything about that.<\/p>\n

Comment: Claire said expenses are high. 91福利 will be looking to reduce expenses\/costs. Travel and PCards will have reductions for FY20 and FY21 budgets may be pushed to June but President Ferinni-Mundy can speak to that when she arrives.<\/p>\n

Q. \u00a0Do you have any specifics on 91福利 cost reductions?
\nA. \u00a0No<\/p>\n

Will expenditures be less with buildings closed? Claire said yes.<\/p>\n

Academic Affairs \u2013 William \u201cDee\u201d Nichols
\n<\/strong>There is a motion for SET under New Business.<\/p>\n

Gen Ed \u2013 Subcommittee of Academic Affairs \u2013 Sam Hanes
\n<\/strong>The committee has decided to table (or at least slow work on) Gen Ed revisions until a face to face meeting can take place. Sam is going through data on perceptions and will write a report.<\/p>\n

Constitution & Bylaws \u2013 Grant Miles
\n<\/strong>Changes to the Constitution and Bylaws, submitted by the committee, will be moved to fall when they can be discussed fully. Dee thanked Grant Miles for all the work the committee did.<\/p>\n

Research & Scholarship \u2013 Sean Smith, Deborah Saber & Nuri <\/strong>Emanetoglu
\n<\/strong>No report.\u00a0<\/strong><\/p>\n

Finance & Institutional Planning \u2013 Mauricio da Cunha & Mike Scott
\n<\/strong>FIPCE asked that the committee be involved in budget discussions, at least informed. Jeff Hecker was scheduled to speak at the last senate meeting but that was cancelled. The committee would still like to have him come discuss his recent presentation to the 91福利 community. Maybe in the next couple of weeks he could still come discuss it with senate.<\/p>\n

University Environment \u2013 Erik Blomberg
\n<\/strong>There have been some emails regarding the Children\u2019s Center staff reading to the children over Zoom during furlough. They were told they couldn\u2019t do that or use Zoom and university computers. It\u2019s not that parents expect that resource but that teachers wanted to keep the connection with the children.<\/p>\n

Q. \u00a0Does daycare go through summer?
\nA. \u00a0Yes<\/p>\n

Comments: Employees elsewhere have been told it\u2019s illegal to do work while not employed and unpaid. Chris Lindstrom (head of HR for 91福利) said, generally, this is the case. He will check to see if there are any options or to be paid for some hours of work. Erik asked if he\u2019d let him know about any discussions that take place.<\/p>\n

Howard commented that cuts to the Childcare Center have taken place before and that it seems like the lowest paid get cut first. Provost Gilbert said the closure was based on Covid-19 guidelines not cuts.<\/p>\n

Service & Outreach \u2013 Colt Knight
\n<\/strong>No report.\u00a0<\/strong><\/p>\n

Committee on Committees \u2013 Grant Miles
\n<\/strong>No report. Dee asked if the search for Provost is moving forward, as well as other positions. Dave said it would be a question for the President.<\/p>\n

Program Creation & Reorganization Review \u2013 Margo Lukens
\n<\/strong>There is a motion under New Business. The March 4th<\/sup> motion has gone to the President.<\/p>\n

Library Committee \u2013 Howard Segal & Robert Rice
\n<\/strong>A summary was sent out from the committee\u2019s most recent meeting. Howard asked where the Resolution stands, he heard it was voted down.<\/p>\n

Comment: The Resolution passed but was not unanimous. Joyce Rumery stated people are still working at the Library checking out books, laptops, etc., others are working from home.<\/p>\n

Information Technology Committee \u2013 Patti Miles
\n<\/strong>The committee has not met. Patti stated she\u2019d complained about IT over the years but has been pleased with the response of IT during Covid-19.<\/p>\n

Q. \u00a0Would this be a good time to do a student inventory of technology access?
\nA. \u00a0Patti said it should be done to see how students are being reached. Maybe students could be sent a survey.<\/p>\n

Comments: Provost Gilbert said students that haven\u2019t connected to Blackboard are being called, emailed or letters sent to see what the issues are.<\/p>\n

Could questions be added to the student evaluations regarding technology difficulties? The questions would need to be the same for all faculty regarding technology issues. The Assessment Office has always used questions but we wouldn\u2019t know specific students. Deb Allen said personalization was added yesterday and she can discuss options. President Ferrini-Mundy stated she liked the idea.\u00a0<\/strong><\/p>\n

Ad Hoc Shared Governance
\n<\/strong>No report.<\/p>\n

Reports of Faculty Members on Committees of the Administration
\n<\/strong>David Townsend commented that campus senate presidents had a meeting regarding Unified Accreditation. Faculty will need a say on how Unified Accreditation works with governance. It won\u2019t be a System Senate, each campus needs to have a Faculty Senate and a say.<\/p>\n

There will be a meeting soon regarding a possible name change for Little Hall. There is a lot of information to go through and look at and what other universities have done. There\u2019s a document on how buildings are named.<\/p>\n

Comments: Howard would like to be informed on the name change. He worked in Little Hall when he worked in Michigan. President Ferrini-Mundy said it should be kept in mind the connection of Clarence Little and Jackson Lab.<\/p>\n

IV. \u00a0Announcements and Updates from the Administration
\n<\/strong>President Ferrini-Mundy thanked Faculty Senate for still meeting since continuity is important during this time. Unified Accreditation efforts by the system are moving forward.\u00a0 Starts with a change request, it\u2019s not the full study but the first step and how changes would take place. David Townsend and group are looking at governance, there are several working groups. A draft will be out soon for the 91福利 System to review. She\u2019d also like senators to review it carefully so there is faculty input. Academic Standards, once looked at, 91福利 is already doing a lot that would be compliant.<\/p>\n

It appears everyone is settling in during this time but seeing where faculty and students are challenged, stress levels etc. It appears the same issues that come up every year are coming up now.<\/p>\n

There will be budget challenges FY 20, FY 21, and FY 22. A steering group is putting together a document and together they\u2019re trying to open budget planning to some on campus. There will be a call for ideas, budget reductions and new ideas. Federal aid is coming for FY20.<\/p>\n

Q. \u00a0As things move forward with the budget, can FIPC be involved?
\nA. \u00a0President Ferrini-Mundy thought that would be a great idea, she\u2019ll talk to Provost Gilbert to find a way.<\/p>\n

There is a Town Hall tomorrow at 2 pm.<\/p>\n

Comment:\u00a0 Regarding students engaged in research, is it moving forward? It is being moved forward by some. President Ferinni-Mundy asked Mauricio if he\u2019d work with Christy to pull things together, this isn\u2019t a time to back away. Students\u2019 being engaged in research is important; they may be seeking out that opportunity in the future.<\/p>\n

FY21 ideas from Jeff Hecker are important but can\u2019t do full RCM now. Units need to innovate on how to generate revenue and entice students, there should be ways to accommodate that.\u00a0<\/strong><\/p>\n

V. \u00a0Questions of the Administration
\n<\/strong>Q. \u00a0A few weeks ago Jeff Hecker was going to talk to senate but it was postponed. We\u2019re hoping that meeting will take place soon. Do you have any thoughts on that?
\nA. \u00a0Jeff gives a clear explanation on how things are done with the budget. Deans are also helping units understand how budgets go together. There has been a lot of work to get the project as far as it is. The RCM may need to wait for a future budget.<\/p>\n

Q. \u00a0Are there any projections on enrollment\/retention?
\nA. \u00a0I wish there were. We\u2019re cautiously optimistic for out-of-state and graduate student numbers. In-state numbers aren\u2019t where the administration would like. There are a lot of phone calls and texts going out.<\/p>\n

Chris Richards, Interim VP for Enrollment Management, commented that there are no projections currently since it\u2019s a difficult time. They\u2019re adjusting as they go since students can\u2019t come to campus.\u00a0 There are areas of optimism but hard to say how it will go.<\/p>\n

Marine Science has 49 paid deposits, ahead of schedule from last year. Many seem to be steered towards 91福利 due to Maine being a safe place to be.<\/p>\n

President Ferinni-Mundy said she\u2019d just seen a report suggesting K-12 schools complete the year remotely. There\u2019s a concern with equity for students. Some K-12 students can\u2019t get material due to lack of internet access so some may miss the last six weeks and wondered if the university can find a way to fill the gaps. Maybe short modules, prep courses, etc. It\u2019s an idea for everyone to think about.<\/p>\n

VP Research Kody Varahramyan was asked about the letter going out for a census of research. He stated a follow up email was sent today to build on previous communications. It revised what is essential research. There is an online form with revisions for reporting on campus as well as field work. We\u2019re currently moving from notification mode to approval mode after review. If students are home they only need to notify that but for campus or field work it requires approval. Part of this is to inventory research for federal funds.<\/p>\n

Q. \u00a0Someone asked if the form was already submitted do they need to resubmit?
\nA. \u00a0No. Previous submission will be looked at to see if additional approval is needed.<\/p>\n

Q. \u00a0Is this just for research or any activity?
\nA. \u00a0It\u2019s broader to include scholarly work.<\/p>\n

Q. \u00a0How about including this information into the faculty activity report. The last three months can be specified in that.
\nA. \u00a0We\u2019re trying to make it short. The form asks name, contact information, and what the work is about.<\/p>\n

Ken Ralph, Athletic Director, said Division I sports are stopped and athletes have gone home, no athletic work going on. Recruiting is going well remotely and now looking at domestic students. They will be working with campus organizations regarding summer camps and how to sponsor summer programs but only when it\u2019s safe.<\/p>\n

Q. \u00a0Faculty have some questions regarding pass\/fail, will financial aid be affected? Is it okay for undergraduates taking Grad courses to take pass\/fail?
\nA. \u00a0Merit scholars etc., talks are going on now. The request is to err on the side of giving students the benefit of the doubt. If a student is borderline, scholarships may be continued. Also, looking at Merit Scholarships for high school students and how to use other indicators to award those scholarships.<\/p>\n

We need to try and be compassionate and maybe look at grades from fall FY21 for high school students and grades. Incompletes are being extended for undergrads. Withdrawals will be extended; undergrads taking grad classes can\u2019t take Pass\/Fail.<\/p>\n

Jeff St. John said language was moved to the FAQ today. They\u2019re running weekly withdrawal data at Student Records, which is currently down significantly, more students are staying in courses. Language for Pass\/Fail and Withdrawal, extensions and a recommendation that students talk to Academic Advising and Financial Aid.<\/p>\n

Q. \u00a0It was asked if graduate students want to finish but having difficulty now, can they extend an incomplete in to the summer?
\nA. \u00a0Graduate Students have no deadline on incompletes. Undergrads have 10 weeks into the fall semester to finish an incomplete.<\/p>\n

Comment: Some departments are requesting a grade instead of an incomplete.<\/p>\n

VI. \u00a0Old Business
\n<\/strong>No old business.<\/p>\n

VII.\u00a0 New Business<\/strong><\/p>\n

PCRRC
\n<\/strong>April 8, 2020 Motion
\n<\/strong>MS in Data Science & Engineering
\n<\/strong>REVISED Faculty Senate Motion, for April 8, 2020 Full Senate Meeting<\/strong>\u00a0<\/strong><\/p>\n

BACKGROUND on the Data Science and Engineering MS degree proposal
\n<\/strong>A collaborative interdisciplinary team developed an emerging research area proposal on Data Science and<\/p>\n

Engineering which was approved by the Provost in 2014. The MS proposal and the particular title for the proposed degree emerged in part from this research proposal. The interdisciplinary team developing the proposal discussed the name. The rationale for selecting the name was 1) to reflect the emerging research area title, 2) to differentiate 91福利\u2019s program from more generalized Data Science proposals that tend to focus largely on statistical analysis, and 3) to specially cover engineering aspects within the program. The team purposely discussed the inclusion of \u201cengineering\u201d in the degree title to indicate a focus on engineering in the sense of \u201cthe tradition of design and problem-solving skills.\u201d The five thematic areas articulated in the program are broader than most Data Science programs. One of the guiding goals is to be as inclusive as possible in terms of target student populations. The team believes data science and engineering skills are becoming universally necessary skills for students in all disciplines,<\/p>\n

from the humanities and social sciences, to the natural sciences, to business and engineering. 91福利\u2019s program thus aims to be broadly inclusive and allow entry points and pathways for students from both STEM and non-STEM backgrounds. Another aim is to have the degree obtainable by distance education. There is a potential population currently in the workforce that are seeking and can benefit from retraining, particularly in data science and engineering skill sets.<\/p>\n

In 2019 the team received approval for the Intent to Plan for graduate programs in Data Science and Engineering (MS, Graduate Certificate, 4+1). At that time, the Senate encouraged them to consult with all affected units as they developed the full proposal. In consultation with the five 91福利 college deans, the team formed a planning committee with broad representation. They have since added a planning committee member to represent UM Machias.<\/p>\n

The team submitted their full proposal to the Senate PCRRC on January 9, 2020. At that time, the full proposal was circulated to the Senate via email, and the PCRRC met to discuss and identify questions arising; PCRRC raised questions about governance structure, the necessity of intensive advising in a program attracting students from diverse disciplinary backgrounds, and ongoing funding for program administration. The PCRRC held a campuswide meeting on the MS in Data Science and Engineering at 9:00am on February 19, 2020 in the Bumps Room, Memorial Union.\u00a0<\/strong><\/p>\n

RESERVATIONS:
\n<\/strong>The most salient issue from the discussions is the necessity for a campus policy on governance of interdisciplinary graduate programs, of which there are likely to be more, not fewer. If an interdisciplinary program such as this is proposed to report directly to the Graduate School, we think this provides insufficient faculty governance; in the present campus structure, the VPR\/Dean of Graduate School does not report to the Provost\/VP Academic Affairs. Such a structure short-circuits policies for faculty oversight of campus academic programs. While members of Senate PCRRC endorse the principles of the MS in Data Science and Engineering, we think this is the moment to urge campus administrators to initiate work on creating campus policy for robust faculty governance of interdisciplinary programs.<\/p>\n

Acknowledging these important reservations, based on the discussion in committee and at the campus-wide meeting,<\/p>\n

PCRRC recommends that the proposed program move to a vote in Faculty Senate on April 8, 2020.<\/p>\n

MOTION:
\n<\/strong>The Program Creation and Reorganization Review Committee (PCRRC) has met with the various units associated with the creation of this new interdisciplinary MS degree, thoroughly examined and reviewed the proposal, and moves, with the reservations outlined above, to accept the creation of the new Master of Science in Data Science and Engineering, an interdisciplinary degree at the University of Maine.\u00a0<\/strong><\/p>\n

Q. \u00a0Will this degree be under a department?
\nA. \u00a0That\u2019s discussed under Reservations in the document. The proposal suggests reporting to the Graduate School since the structure hasn\u2019t been worked out.<\/p>\n

Comment: Some discussions have been around it not being under one particular unit since multiple units are involved.<\/p>\n

Vote via Qualtrics:
\nYes\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 41
\nNo\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 6
\nAbstain\u00a0 3<\/p>\n

\u00a0<\/strong><\/p>\n

Faculty Senate committees of Academic Affairs and General Education Motion to adopt the movement toward using the Online Student Evaluation of Teaching<\/strong>\u00a0<\/strong><\/p>\n

Online Student Evaluation of Teaching Background and Current Policies and Procedures
\n<\/strong>Acknowledging that student input is essential in improvement of instruction, the AFUM contract states that faculty conduct student evaluations in each course taught.\u00a0 Specifically, the contract states (Article 10B2):<\/p>\n

The parties agree that student input is essential in the improvement of instruction and shall be considered during evaluation. Further, student input is a meaningful part of evaluation. Consequently, Unit members shall conduct evaluations in each course taught.<\/em>\u00a0<\/em><\/p>\n

I. \u00a0Online Student Evaluation of Teaching System
\n<\/strong>91福利 implemented the Explorance Blue Course Evaluation System in December 2016.\u00a0 This system includes support for multiple instructors, dynamic timing, and customized survey questions (configurable by instructor, course, department, and\/or college), and will permit distributed reports based on complex permission settings.\u00a0\u00a0 91福利 deployed Blue for all online courses at 91福利 & UMM starting in spring 2017.\u00a0 Since spring 2017, an increasing number of academic units have also moved to Blue for evaluating in-person courses: As of fall 2019, 30 academic units or programs, plus 42 individual faculty members, were using Blue for all course evaluations.\u00a0 UMM is now using Blue for evaluating all courses \u2013 online and in-person.<\/p>\n

Currently, 91福利, USM, UMFK, and UMM use Explorance Blue for online Student Evaluations of Teaching.\u00a0 Access to Blue through the portal is implemented through 91福利\u2019s authentication service and the Blue hosted data center is SOC 2 Type 2 certified.<\/p>\n

II. Evaluation Form Items
\n<\/strong>The AFUM contract indicates that forms must contain a series of questions, each confined to a limited aspect of the unit member\u2019s teaching performance.\u00a0 Academic units may develop or revise their own evaluation form or procedure (Article 10, Section B2).\u00a0 Consequently, faculty must use the form identified by their unit, which could be the default form (the 19-item short form) or a custom form.\u00a0 Some units also use common custom questions for their labs, recitations, or clinicals. Faculty Senate and the Office of Institutional Research and Assessment will examine other forms such as (Laboratory Courses, Lecture\/Lab, Project based courses, Online, Hybrid, ITV delivered, Internship\/Practica\/Clinical, Seminar, Studio Performance, Independent Research, Activities, etc.). If approved these alternate forms could be selected during the Question Personalization process.<\/p>\n

Faculty also are given the option of adding their own customized questions during a question personalization period.<\/p>\n

III.\u00a0 Signed Comments
\n<\/strong>Per the AFUM contract, items that consist of broad solicitation, without limit or direction, to evaluate the instructor\u2019s performance shall only be placed in the personnel file when signed by the student who has conducted the evaluation.\u00a0 Consequently, students are given the opportunity to sign their evaluations.\u00a0 In Blue, students are provided a check box item to indicate that they have signed the form and therefore would like their open-ended comments to be included in the instructor\u2019s personnel file.<\/p>\n

III. Multiple-instructor courses
\n<\/strong>In cases where courses have multiple instructors, students are asked to evaluate each instructor.\u00a0 There are two sets of questions: a common set of questions relevant to the course and individual sets of questions for faculty.<\/p>\n

IV. \u00a0Online Student Evaluation of Teaching process
\n<\/strong>The online SET process requires multiple steps as shown in the following figure and described below.<\/p>\n\n\n\n
Identification of courses (Academic unit admin, staff)<\/td>\nQuestion Personalization (Faculty)<\/td>\nEvaluation (Students)<\/td>\nResponse Monitoring\/Reminders (Faculty)<\/td>\nReport Distribution<\/p>\n

(OIRA)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Identification of courses to be evaluated:<\/strong>\u00a0 Each term, OIRA provides units a list of their active courses.\u00a0 Units indicate which courses are to be evaluated in Blue.\u00a0 OIRA uses evaluation history to set default indicators.\u00a0 For example, if an independent study has not been included in the past, the default will be to not include it unless otherwise indicated.<\/p>\n

Timing.\u00a0 Course lists are sent mid-semester.<\/p>\n

Question personalization<\/strong>: Faculty have an opportunity to design personalized questions prior to the evaluation period.<\/p>\n

Timing: For standard semester-length courses, question personalization will open two weeks week prior to the evaluation period \u2013 four weeks prior to the end of the course.\u00a0 Faculty receive an initial email invitation and one reminder prompt.\u00a0 Question personalization closes one day before the evaluation period.<\/p>\n

Evaluation<\/strong>: Students are sent emails directing them to Blue for evaluating their courses.\u00a0 The emails include directions for completing the form.<\/p>\n

Timing: Per the AFUM contract (Article 10, Section B2b).\u00a0 For courses scheduled for a full term, the evaluation window is the last two weeks of classes<\/strong>.\u00a0 Students receive an invitation email to complete their evaluations the Monday of the second to last week of classes.\u00a0 They receive two additional reminders.\u00a0\u00a0 Evaluations close at midnight on the last day of classes.\u00a0 Evaluations are not open during finals week.\u00a0 (Alternative schedules are arranged for courses with alternative lengths\/schedules.)<\/p>\n

To ensure adequate response rates, instructors are encouraged to provide students class time to complete the online SETs, as they would for the paper form.<\/strong><\/p>\n

Response rate monitoring<\/strong>:\u00a0 Faculty have the opportunity to monitor their response rates throughout the evaluation period and can also monitor in real time while students complete in class.\u00a0 They receive an initial email invitation directing them to the response rate monitor in Blue.\u00a0 The email is followed up with two reminders during the evaluation period.<\/p>\n

Distribution of Reports.<\/strong>\u00a0 Reports are generated in Blue two weeks after grades are due to be submitted to the Office of Student Records.<\/p>\n

Reports: Two sets of reports are generated: One report includes the quantitative items from the academic unit form, as well as signed comments.\u00a0 This report is shared with the faculty member, academic unit chair\/director, and administrative support staff for the unit.\u00a0 The second report includes the personalized questions and unsigned comments.\u00a0 This report is only shared with the instructor. Reports will not be generated for courses with fewer than two responses.<\/em><\/strong><\/p>\n

Distribution: Faculty members receive an email indicating that their reports are ready and are directed to Blue for access.\u00a0 Academic unit chairs\/directors and administrative support staff are provided summary reports for each course section and faculty member.\u00a0<\/strong><\/p>\n

Data Storage and Access
\n<\/strong>Confidentiality:<\/strong> Student identity is confidential and not included with responses in instructor reports, except signed comments, which include student names if signed.\u00a0 Student information is deleted from data downloaded from Blue for the purpose of calculating departmental and college norms.<\/p>\n

Access to Data:
\n<\/strong>Reports: Instructor and departmental reports are securely stored within Blue. In Blue, access is controlled by user-defined roles such that only current faculty members, chairs, deans and administrative staff have access to each level of reporting. OIRA staff with administrative accounts in Blue also have access to all reports. Access is available via the Blue icon on the 91福利 Portal or directly via https:\/\/maine.bluera.com\/maine. Reports can be downloaded as PDF for local storage. In addition, reports for departmental use, are downloaded from Blue and stored in 91福利\u2019s secure cloud storage solution (currently Box).\u00a0 Currently, a Box folder has been created for each academic unit, and access is provided to the academic unit chair\/director as well as the unit\u2019s administrative support staff member. OIRA staff members also have access to this Box folder for the purpose of adding reports or retrieving reports to send to individual faculty members who need reports that are not stored in Blue. (e.g., paper evaluation reports.)<\/p>\n

Raw data: Data downloaded from Blue for the purpose of calculating unit and college norms are stored in Box and managed by staff members of the OIRA for the purpose of calculating departmental and college norms. To maintain confidentiality, student ids are deleted when the data are downloaded for the purpose of confidentiality.\u00a0 Evaluation data collected through the paper forms are combined with the aggregated data collected through Blue for the purpose of calculating the comparative norms used in the promotion and tenure packages.<\/p>\n

Motion:
\n<\/strong>The Faculty Senate of the University of Maine endorses and supports the move to the full implementation of the Online Student Evaluation of Teaching as outlined in the policies and procedures section above. In addition, Faculty Senate asks the Senate Committee of Academic Affairs, along with the Office of Institutional Research and Assessment (OIRA), to explore other forms of student evaluation of instruction that represent differing course structure (i.e. online, seminar, internship, methods, etc.) that could be selected during the Question Personalization process. The elected members of Senate also request the Senate Academic Affairs Committee and OIRA to continually provide information regarding best practices for ensuring high return rates and to report this information to Faculty Senate annually.<\/p>\n

Vote via Qualtrics:
\nYes\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 38
\nNo\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 4
\nAbstain\u00a0 8<\/p>\n

Elections and motion votes will be done via a Qualtrics survey. <\/strong>\u00a0<\/strong><\/p>\n

Qualtrics Election Results:
\n<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 President – William \u201cDee\u201d Nichols
\n<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Vice President \u2013 Deborah Saber
\n<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Secretary \u2013 Kathryn Slott
\n<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 BOT Rep \u2013 Harlan Onsrud\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Adjourned 4:45 pm<\/p>\n

Respectfully submitted,
\nGrant Miles<\/p>\n

Prepared by Kim Junkins<\/p>\n","protected":false},"excerpt":{"rendered":"

FACULTY SENATE MINUTES April 8, 2020\u00a0 Present: Lynn Atkins, David Barrett, David Batuski, Donald Beith, Susan Bennett-Armistead, Erik Blomberg, Amy Booth, Alice Bruce, Stephanie Burnett, Mauricio da Cunha, Paula Drewniany, Phil Dunn, Nuri Emanetoglu, Per Garder, Mark Haggerty, Torsten Hahmann, Emily Haigh, Heather Hamlin, Leonard Kass, Amanda Klemmer, Colt Knight, Sara Lello, Margo Lukens, Robson […]<\/p>\n","protected":false},"author":587,"featured_media":0,"parent":3797,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-3815","page","type-page","status-publish","hentry"],"yoast_head":"\nApril 8, 2020 - Faculty Senate - University of Maine<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2019-2020\/april-8-2020\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"April 8, 2020 - 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