{"id":3223,"date":"2017-11-09T12:42:40","date_gmt":"2017-11-09T17:42:40","guid":{"rendered":"https:\/\/umaine.edu\/facultysenate\/?page_id=3223"},"modified":"2018-05-09T09:40:45","modified_gmt":"2018-05-09T13:40:45","slug":"senate-minutesdecember-13-2017","status":"publish","type":"page","link":"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/","title":{"rendered":"December 13, 2017"},"content":{"rendered":"<p><strong>FACULTY SENATE MINUTES<\/strong><strong><br \/>\nDecember 13, 2017<\/strong><\/p>\n<p><strong>Present: <\/strong>Dean Astumian, Susan Bennett-Armistead, Erik Blomberg, Jason Bolton, Rick Borgman, Emmanuel Boss, Alice Bruce, Dick Brucher, Mauricio da Cunha, Farahad Dastoor, Phil Dunn, Mark Haggerty, Torsten Hahmann, Nancy Hall, Valerie Herbert, Robson Machado, Robert Meulenberg, Grant Miles, William Nichols, Christopher Nightingale, Nigel Pitt, Deborah Saber, Michael Scott, Howard Segal, Kathryn Slott, Andrew Thomas, David Townsend, Phil Trostel, Stephanie Welcomer, Mark Wells, Gail Werrbach, Clayton Wheeler, VP Research Kody Varahramyan, Brian Preziosi (Grad Stud Gov), Jen Bonnet (PEAC),<\/p>\n<p><strong>Absent: <\/strong>Tony Brinkley, Julie DellaMattera, Paula Drewniany, Scott Dunning, Nuri Emanetoglu, Thane Fremouw, Per Garder, Sam Hanes, Leonard Kass, Margaret Killinger, Anil Raj Kizha, Peter Koons, Patti Miles, Michael Montgomery, Renae Moran, Paul Grosswiler for Laura Rickard, John Singer, Mona Therrien, , Seth Tyler, Xudong Zheng, President Susan Hunter, Provost Jeff Hecker, Bentley Simpson (Undergrad Rep)<\/p>\n<p>The meeting was called to order at 3:20 pm<\/p>\n<p><strong>I. Welcome, Announcements and Comments:<\/strong><br \/>\nMike Scott stated President Hunter and Provost Hecker were in Boston at a NEASC meeting, Jeff St. John attended for Questions of the Administration.<\/p>\n<p><strong>II. Approval of Minutes<\/strong><br \/>\nNovember 15, 2017<br \/>\nApproved<\/p>\n<p><strong>III. Committee Reports<\/strong><br \/>\n<strong>BOT \u2013 Patti Miles<\/strong><br \/>\nNo report.<\/p>\n<p>Comments: Mike Scott commented on the new policy, Institutional Authority on Political Matters. He discussed the policy with the Provost and President regarding, it will be disseminated for comment prior to approval.<\/p>\n<p>Howard Segal commented that he\u2019d inquired regarding Shawn Moody being on the BOT and Community College Board while running for Governor and if it\u2019s a conflict of interest. Dan Demeritt, Dir. of Public Affairs for 91福利 System, told him Mr. Moody would not be resigning since he is a volunteer therefore no conflict of interest. The BOT currently has no policy in place on the topic.<\/p>\n<p>Q. Regarding the new political policy, there are faculty who write Bangor Daily News Op Ed\u2019s regularly, does this mean they could no longer do that?<br \/>\nSomeone stated that, as read, it was more that it couldn\u2019t be done on university time with university equipment.<br \/>\nMike Scott said the policy is going to be distributed and faculty need to read it and make comment.<\/p>\n<p><strong>Academic Affairs \u2013 William \u201cDee\u201d Nichols<\/strong><br \/>\nThe committee met yesterday inviting Provost Hecker and Jeff St. John, and Sarah Doheny from Financial Aid. They discussed Think 30 and data for the 2014 graduation rate compared to peer institutions. 91福利 had a 40% four year graduation rate while Peer Institutions were 64-70%. This meant that 91福利 students graduated with more debt compared to students at other institutions. Since Think 30 was instituted students are more in line with other institutions. If a student takes less than 15 credit hours it only affects institutional aid not Federal and State Financial Aid. Students need to visit the 91福利 Financial Aid Office with any questions. If a student takes less than 15 credit hours they can apply to use the institutional funds during summer session.<\/p>\n<p>A draft handout was distributed during the meeting regarding Gender &amp; Teaching Evaluations Committee, part of the Provost\u2019s Council for Advancing Women Faculty. It lists guidelines for evaluations<\/p>\n<p>Q. Is the Think 30 presentation on slides or a written document?<br \/>\nA. Jeff St. John stated they offered updates in the Provost annual report.<\/p>\n<p>Q. There are so many policies, is there a central place faculty can find policies?<br \/>\nA. An FAQ will be developed for faculty, students, and parents.<br \/>\nComment: It would be better to read the actual policy. Jeff St. John said he\u2019d take that back for discussion.<\/p>\n<p>Q.\u00a0 Were there discussions comparing 91福利 students and others with course load?<br \/>\nA.\u00a0 No, the discussion was about four year graduation rates.<\/p>\n<p>Comment: Dave Townsend said this has been a topic in his unit since most students graduate with more than 120 credit hours in four years. A student can average 15 credit hours a semester but nearly impossible to always take 15 credits each semester.<\/p>\n<p>Dee said they\u2019re looking to see if load could be structured with 16 credit hours one semester and 14 another. It\u2019s still 30 credits a year<\/p>\n<p>&#8212; <strong>Academic Affairs subcommittee &#8211; General Education \u2013 Farahad Dastoor<\/strong><br \/>\nThe Faculty Handbook, as stated online, is a product of the Constitutions &amp; Bylaws Committee. If there were substantial changes it would come to Faculty Senate from that committee.<\/p>\n<p><strong>Constitution &amp; Bylaws \u2013 David Townsend<\/strong><br \/>\nDave Townsend stated Constitution and Bylaws need to be modified. For instance, the Faculty Handbook changes, issues like that should be stated there rather than everything being handed to the committee.<\/p>\n<p>Dave also stated, Constitution and Bylaws also need to be looked at because the Provost should not have a vote in Faculty Senate, same with graduate rep and undergrad rep. If everyone has a vote it\u2019s less a faculty senate. Faculty senators need to be elected to senate where representatives are not.<\/p>\n<p><strong>Research &amp; Scholarship \u2013 Deborah Saber &amp; Peter Koons<\/strong><br \/>\nThe committee met with Dr. Varahramyan, a continuation from a previous meeting. The discussion regarded seed funding offered by 91福利 and discussed the funding going to basic research as opposed to applied. The VPR stated they are balanced out with the awards given out. They also discussed the impact of the tax bill on students and how there doesn\u2019t appear to be much communication regarding the issue. There are also concerns with Concur. Also discussed is a concern that the BOT doesn\u2019t understand research or its importance. The committee will be working on a motion to increase awareness for the BOT. The next meeting is Friday at 8:30 in the Union.<\/p>\n<p><strong>Finance &amp; Institutional Planning \u2013 Mauricio da Cunha<\/strong><br \/>\nThere will be a meeting with Claire Strickland on January 19 and two more meetings scheduled after that, March and April.<\/p>\n<p>Q.\u00a0 What is the timing of new funding model?<br \/>\nA.\u00a0 Don\u2019t know.<br \/>\nComment: There may be only one more year on the current funding model.<\/p>\n<p><strong>University Environment \u2013 Stephanie Welcomer<\/strong><br \/>\nThe committee met with Dr. Dana regarding the October power outage response and concerns. The timing of a closure and late notification so most people were already on campus and then let go. Several issues were discussed, RA\u2019s long hours, closure timing, moving students is law, and access to buildings was a safety issue.<\/p>\n<p>Q.\u00a0 How would faculty know who to call for lab access during a situation like the power outage?<br \/>\nA.\u00a0 Calling campus police since no one else is available.<\/p>\n<p>Q.\u00a0 Is there a policy somewhere we can check?<br \/>\nA.\u00a0 Not aware of one.<br \/>\nComment: Is there a contingency plan if power was out to the entire campus? Dr. Dana said students could be housed on campus in generated buildings.<\/p>\n<p><strong>Service &amp; Outreach \u2013 Susan Bennett-Armistead<\/strong><br \/>\nThe committee met December 4, to discuss initiatives on campus and how to combine efforts with others. Some don\u2019t do outreach because it\u2019s not part of tenure and others that do a lot. Looking at how to showcase what is being done and an ability to collaborate with others doing the same thing on campus. Margaret Nagel was asked if there\u2019s a list of people or contacts, there is but it needs to be updated. The committee will be meeting with John Rebar, Cooperative Extension, to discuss how they structure their outreach.<\/p>\n<p>Each college has a communications person but it tends to stay within each college. Jeff St. John said the college communication person is the best point for information and stories of what faculty are doing.<\/p>\n<p>Tony Brinkley will be co-chairing this committee going forward.<\/p>\n<p><strong>Committee on Committees \u2013 Rick Borgman<\/strong><br \/>\nThere are no requests at the moment. Nancy Hall will chair the committee during spring semester.<strong>\u00a0<\/strong><\/p>\n<p><strong>Program Creation &amp; Reorganization Review \u2013 Clayton Wheeler<\/strong><br \/>\nNo report.<\/p>\n<p><strong>Library Committee \u2013 Howard Segal<\/strong><br \/>\nNo report.<\/p>\n<p><strong>Ad Hoc IT \u2013 Patti Miles<\/strong><br \/>\nThe committee has initiated the process to make Ad Hoc IT a full committee. The proposal goes to the Secretary of Faculty Senate and then Constitutions and Bylaws. If it\u2019s a Bylaws change senate votes but if it\u2019s a Constitution issue it must go to all campus faculty for a vote.<\/p>\n<p><strong>Ad Hoc Shared Governance \u2013 Grant Miles<\/strong><br \/>\nThe committee is looking at revisiting a shared governance agreement from 2009 to see if it needs to be revised. The committee would also like to look at all College Bylaws for consistency or differences.<\/p>\n<p><strong> IV. Reports of Faculty Members on Committees of the Administration<\/strong><br \/>\nNo report.<\/p>\n<p>Q. It appears the Executive Committee of Faculty Senate meets regularly also with the Provost and President but there\u2019s never a report regarding those meetings. It\u2019s confusing for new members of Faculty Senate. Why is there never a report?<br \/>\nA. Normally when committee chairs give reports senate is getting updates from what was discussed at Executive Committee meetings. Motions are discussed during those meetings before being brought to senate.<br \/>\nComment: It seems it should be transparent and appears there are conversations going on that aren\u2019t reported.<\/p>\n<p>It was mentioned, not sure about Executive Committee, that maybe the meeting with the Provost and President should have minutes to present to senate. It was stated topics of those meetings are discussed during senate. For instance, at the last meeting shared governance was discussed and the 2009 document needing to be looked at. The Ad Hoc Shared Governance committee was charged with looking into it.<\/p>\n<p><strong> V. Announcements and Updates from the Administration<\/strong><br \/>\nJeff St. John mentioned there\u2019s a call for proposals for Presidential Awards, due January 8. They\u2019re trying to find a unified timeline for three committees. He encouraged faculty to nominate colleagues, previous years have had small pools. If a person isn\u2019t chosen they remain in the pool for 2 additional years.<\/p>\n<p>The Provost wanted it mentioned that he would welcome further dialog with Faculty Senate regarding the reorganization of the Maine Business School<\/p>\n<p>The BOT\/91福利 System counsel will be on campus sometime in January. President Hunter requested there be a forum regarding the policy and concerns.<\/p>\n<p>Q.\u00a0 Is there a deadline on this issue and why the rush?<br \/>\nA.\u00a0 Jeff encouraged those points be brought up in January.<\/p>\n<p><strong> VI.\u00a0 Questions of the Administration<\/strong><br \/>\nQ.\u00a0 Regarding Infosilem, there are course agreements with USM and UMM but Infosilem makes it difficult to schedule faculty and classes on multiple campuses.<br \/>\nA.\u00a0 Jeff St. John stated the Registrar will be looking at the issue.<\/p>\n<p>Q.\u00a0 There also seems to be a course with a drop in enrollment, significant drop, and wonder if it is how Infosilem schedules. Is there a study regarding this?<br \/>\nA.\u00a0 There are 1 \u2013 2 years of data and looking at the effects of scheduling.<\/p>\n<p>Q. Isn\u2019t the Department Chair supposed to be able to look at those issues?<br \/>\nA.\u00a0 The Registrars Office try\u2019s to support Department Chairs knowing there will be changes, hopefully, those are minimal.<\/p>\n<p>Q.\u00a0 Dave Townsend mentioned he\u2019d always taught classes on Tues.\/Thurs. and the final was scheduled on Thurs. He checked for information this year but couldn\u2019t be find it until after Labor Day. At that point the syllabus had already been distributed and once information was available it showed the final was on Tuesday. Getting the students to pay attention to that information has been difficult at best.<br \/>\nA.\u00a0 Kim Page, Registrar, stated it was late this year due to medical reasons.<\/p>\n<p>Q.\u00a0 Some students have had three exams on the same day this fall, back to back. What is done to avoid that?<br \/>\nA.\u00a0 That shouldn\u2019t happen and the issue will be checked.<\/p>\n<p>Q.\u00a0 Is there a policy regarding exam schedule and the number allowed in a day?<br \/>\nA.\u00a0 There is, the policy is if a student has more than three finals in a day.<\/p>\n<p>Q.\u00a0 \u201cDoes the Bookstore retain any interest in books?\u201d Recently a new faculty member checked the bookstore for a scheduled class of 30 students, seven books were available. If books are not going to be available faculty need to notify students in advance to purchase them elsewhere.<br \/>\nA.\u00a0 Jeff St. John said he would look in to the issue.<br \/>\nComment: One colleague checked and found 20 copies for 300 students in 15 sections. The Bookstore stated it was based on Summer Session, there are only 2 sections in summer, 15 sections during the year.<\/p>\n<p>Any overage the Bookstore orders they should be able to return to the publisher. It was stated that a new distributor was being used and books could not be returned any longer.<\/p>\n<p>The University Environment Committee was also asked to look into the issue.<\/p>\n<p>Q.\u00a0 The new graduate program going to Portland, how will that work with the Graduate School? What roll will the Vice President for Research (VPR) and Dean of the Graduate School have in Portland?<br \/>\nA.\u00a0 If students are a grad student at 91福利 they\u2019re under the Constitution of the 91福利 Graduate School.<br \/>\nComment: But if they have their own Dean and VPR is a Dean who has the ultimate say? The VPR is the 91福利 Dean of the Graduate School.<\/p>\n<p>Graduate faculty need to be approved by the VPR.<\/p>\n<p>Dr. Varahramyan said 91福利 guidelines need to be followed<\/p>\n<p><strong> VI. Old Business<\/strong><br \/>\n<strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>None.<\/p>\n<p><strong>VII. New Business<\/strong><br \/>\nNone.<\/p>\n<p>Adjourned 4:35<\/p>\n<p>Respectfully submitted,<br \/>\nGrant Miles<\/p>\n<p>Prepared by Kim Junkins<\/p>\n","protected":false},"excerpt":{"rendered":"<p>FACULTY SENATE MINUTES December 13, 2017 Present: Dean Astumian, Susan Bennett-Armistead, Erik Blomberg, Jason Bolton, Rick Borgman, Emmanuel Boss, Alice Bruce, Dick Brucher, Mauricio da Cunha, Farahad Dastoor, Phil Dunn, Mark Haggerty, Torsten Hahmann, Nancy Hall, Valerie Herbert, Robson Machado, Robert Meulenberg, Grant Miles, William Nichols, Christopher Nightingale, Nigel Pitt, Deborah Saber, Michael Scott, Howard [&hellip;]<\/p>\n","protected":false},"author":587,"featured_media":0,"parent":3057,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-3223","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>December 13, 2017 - Faculty Senate - University of Maine<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"December 13, 2017 - Faculty Senate - University of Maine\" \/>\n<meta property=\"og:description\" content=\"FACULTY SENATE MINUTES December 13, 2017 Present: Dean Astumian, Susan Bennett-Armistead, Erik Blomberg, Jason Bolton, Rick Borgman, Emmanuel Boss, Alice Bruce, Dick Brucher, Mauricio da Cunha, Farahad Dastoor, Phil Dunn, Mark Haggerty, Torsten Hahmann, Nancy Hall, Valerie Herbert, Robson Machado, Robert Meulenberg, Grant Miles, William Nichols, Christopher Nightingale, Nigel Pitt, Deborah Saber, Michael Scott, Howard [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/\" \/>\n<meta property=\"og:site_name\" content=\"Faculty Senate\" \/>\n<meta property=\"article:modified_time\" content=\"2018-05-09T13:40:45+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"11 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/\",\"url\":\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/\",\"name\":\"December 13, 2017 - Faculty Senate - University of Maine\",\"isPartOf\":{\"@id\":\"https:\/\/umaine.edu\/facultysenate\/#website\"},\"datePublished\":\"2017-11-09T17:42:40+00:00\",\"dateModified\":\"2018-05-09T13:40:45+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2017-2018\/senate-minutesdecember-13-2017\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/umaine.edu\/facultysenate\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Minutes\",\"item\":\"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"2017 &#8211; 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